Salem State University

  • Supervising Foreman

    Job Post Information* : Posted Date 6 months ago(7/10/2018 9:29 AM)
    State Title
    Supervising Foreman
    Job Category
    Posting End Date
    Department : Name
    Pay Basis
    Enter the Compensation Range for Applicants to View (Required for Administrator & Classified Positions)
    $48K-$52K annually
  • General Statement of Duties

    The supervising foreman is responsible for the supervision of maintainer/ground staff and vendors, as well as the maintenance and repair of university buildings, the cleaning of building interiors and the upkeep of grounds in order to ensure that standards of security and cleanliness are maintained. The supervising foreman is primarily responsible for safety, productivity, training, quality, scheduling, inventory, payroll, and customer service as it relates to the building and grounds department at Salem State University. This includes inspection and performance of related work as required. The supervising foreman must be available in emergency after-hour and recall situations as needed and able to work flexible hours, proper notification will be given. 

    Hours: 3:30pm - 12am, M-F, Saturday & Sunday off

    Break: 7 - 7:30pm

    Salary: $48K-$52K annually

    Application Deadline: June 25, 2018

    Duties and Responsibilities

    1. Oversees and coordinates the activities of workers engaged in the maintenance of all campus buildings and grounds, and trains subordinates in the proper use of materials and equipment
    2. Maintains records and prepares requests to provide information to superiors concerning progress of work orders, work completed, costs, use of budgeted overtime, problems encountered, equipment and materials used, employees' time and attendance, seniority lists for assignments, and makes recommendations concerning assigned activities
    3. Supervises and coordinates the set-up, movement and removal of furnishings used in functions (e.g., office moves, graduation, convocation and other special events)
    4. Supervises and coordinates snow removal operation of all campus locations, parking lots, stairs and sidewalks with the assistance of employees, contractors and others assigned to snow removal
    5. Supervises, trains and inspects subordinates' work area in both custodial and grounds maintenance for detail application, discrepancies, proper methods and procedures used in maintenance of buildings and grounds work; takes corrective action when needed. Prepares and reviews evaluations with subordinates 
    6. Responds to emergency calls regarding fire alarms, floods, elevator and electrical service
    7. Supervises, trains and instructs subordinates in the proper use of hand tools and power equipment, chemical detergents, solvents used in the areas of custodial and grounds maintenance
    8. This person will be designated as essential employee in any emergency situation
    9. Uses computers for online ordering, payroll, attendance, work orders and email
    10. Maintains direct contact with vendors for special events, landscaping, snow removal
    11. Inspects buildings and grounds to determine the need for cost of materials required to perform maintenance of buildings and grounds; notes hazardous conditions and establishes work priorities based on safety requirements and operational needs of the facility
    12. Determines the need for and acquires supplies, materials and equipment required to perform assigned work for custodial and grounds
    13. Inspects work in progress and work completed to verify adherence or compliance to specifications and standards; prepares reports to superiors concerning work activities
    14. Assists in planning and coordinating the placement of trees, shrubbery and flowers
    15. Coordinates elevator, electrical and plumbing repairs, as well as service calls; assists in the maintenance and refueling of campus vehicles
    16. Maintains direct responsibility for vehicle maintenance, ordering of supplies and inventory control and reports
    17. Prepares and maintains reports and records to comply with regulatory, statutory, and departmental requirements


    Minimum Entrance Requirements:

    Applicants must have at least three years of full-time, or equivalent part-time, experience in building maintenance repair and/or construction or in a building construction trade, and of which at least one year must have been in a supervisory capacity.


    License/Certifications Required:

    Possession of a current and valid Massachusetts Class D Motor Vehicle Operator's license


    Preferred Qualifications:

    • 5 years of direct supervision of 20 or more employees
    • Supervision and operations experience in similar settings, including a unionized environment
    • Demonstrated ability to prioritize tasks, personnel and work to be completed while allowing flexibility in order to meet existing and unanticipated deadlines 
    • Successfully demonstrated experience inspecting buildings and grounds to determine operation needs, delegation of work, and, job assignments for staff
    • Ability to supervise, plan and assign work according to the nature of the job to be accomplished, the capabilities of subordinates and available resources; ensure accountability by controlling work through periodic reviews and/ or evaluations; determine subordinates’ training needs and provide or arrange for such training; motivate subordinates to work effectively; determine the need for disciplinary action, including the recommendation or initiation of disciplinary action
    • Proficient use of personal computers for office communication and management purposes, i.e., electronic work order management systems, memos, email, spreadsheets, and calendars
    • Excellent verbal and written communication skills, including maintaining records, training personnel; communicating by email, preparing logs and reports, and demonstrated ability to communicate to various groups within a multilevel organization
    • Working knowledge of OSHA Regulations, ADA Regulations and Massachusetts Building Codes
    • BOCA certification
    • Ability to monitor, inspect, and coordinate projects and routine work with employees, contractors and vendors
    • Demonstrated ability to work with employees individually and in teams, including building morale and team-building while developing and maintaining good working relationships with the facilities management team, university faculty and staff, students, supporting contractors, and local government officials
    • Demonstrated experience working with sustainable practices
    • Demonstrated proficiency with a Work Order/ PM system
    • Availability in emergency after-hour and recall situations as needed

    Working Conditions:

    Salem State University complies with the Americans with Disabilities Act (ADA) to provide reasonable accommodation to qualified applicants and employees with disabilities.


    Supervising Foremen stand and walk for prolonged periods of time; lift and carry heavy objects; work outdoors in all types of weather; work varied shifts, weekends, holidays or nights; are exposed to the hazard of wet, slippery floors; work under exposure to the hazards to chemicals, toxic and noxious fumes, dust, excessive heat, high noise levels, high volume traffic conditions and high voltage wires; work from ladders and scaffolds; and may be required to climb trees and operate motor vehicles.


    Special Instructions to Applicants:

    Please apply on-line. Resume and cover letter are not required, but are appreciated.


    Employment is contingent upon a completed background/CORI check satisfactory to the University. Internal candidates are not subject to background check.


    EEO Statement:

    Salem State University is an equal opportunity/affirmative action employer. Persons of color, women and persons with disabilities are strongly urged to apply. 



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