Salem State University

Assistant Director, Alumni Relations

Job Post Information* : Posted Date 7 days ago(2/15/2018 1:56 PM)
State Title
Assistant Director, Alumni Relations
Job Category
Department : Name
Institutional Advancement
Pay Basis
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General Statement of Duties

The assistant director, alumni relations is responsible for the development, implementation and management of alumni programming and activities designed to connect and engage alumni with Salem State University. The assistant director actively recruits, cultivates and stewards leadership alumni, fostering the concept of lifelong relationships and culture of service to, and philanthropy for, the institution. Works collaboratively with development, annual giving and other academic and administrative departments within the university in support of fundraising and engagement programs and initiatives. Serves as a liaison to volunteer boards, the greater university community and external constituents as appropriate. 

Duties and Responsibilities

  1. (E) Establish and build relationships with a wide range of local, regional, national and international alumni; maintain regular communication with alumni via personal visits, telephone, electronic and written communications (social media platforms, emails, etc.) to increase alumni outreach and engagement
  2. (E) Develops and coordinates the implementation of alumni events and programs
  3. (E) Collaborates with development and annual giving and appropriate faculty and university administrators to develop and implement cultivation and fundraising programs and initiatives strategically designed to enhance and expand outreach and engagement of leadership boards, affinity groups, reunion classes, students, and university employees (academic and administrative departments)
  4. (E) Participates in the development and management of the alumni relations and alumni association annual and strategic plans and annual operating budgets
  5. (E) Researches and writes materials for alumni publications, newsletters, email blasts, web pages, event invitations, promotional materials and other institutional advancement publications as assigned
  6. (E) Serves as the staff liaison to alumni association board of directors, affinity groups and committees as assigned by the Senior Director, Institutional Advancement. Responsible for facilitating development and implementation of related programs and events
  7. (E) Responsible for the alumni association travel program
  8. Assist with hiring, managing, training and mentoring of staff and student employees in the Alumni Relations department
  9. Supervises professional administrative staff (APA), support staff (AFSCME) and contracted employees
  10. Serves on committees as assigned by the area Vice President or President
  11. Supports the mission, goals and objectives of the area of Institutional Advancement
  12. Demonstrates sensitivity to students, faculty and staff of varying racial, ethnic and religious, gender, cultural, disability, sexual orientation and socioeconomic backgrounds
  13. Serves as a role model and mentor for students as appropriate and works with on campus student groups
  14. Performs duties as assigned by the senior director, institutional advancement
  15. Demonstrates sensitivity to students with a diversity of learning styles


Required Qualifications:

  • Bachelor's degree
  • Four plus years’ experience in alumni relations, development and/or volunteerism

Preferred Qualifications: 

  • Demonstrated accomplishment in fostering productive relationships with volunteers and developing volunteer leadership, or any equivalent combination of experience and training that provides the required knowledge, skills, and abilities
  • Prior experience working in Higher Education
  • Excellent communication and interpersonal skills, together with the ability to work collaboratively and courteously with colleagues, alumni, students and external organizations.
  • The demonstrated ability to strategize, implement and build constituency programs and activities, along with a talent for identifying, cultivating and motivating volunteers.
  • Demonstrates strong writing, planning and organizational skills.
  • Strong public speaking and presentation skills.
  • Flexibility and initiative, as well as the ability to work independently, combined with the skills for thriving in a team environment to achieve goals.
  • High professional and ethical standards for handling confidential information.
  • Strong time management skills and ability to organize, prioritize and complete multiple tasks simultaneously with close attention to detail and prioritization to meet deadlines.
  • Knowledge with alumni and development databases (ex: Raiser’s Edge) and strong computer skills in programs such as Word, Excel, and PowerPoint.

Working Conditions:

Salem State University complies with the Americans with Disabilities Act (ADA) to provide reasonable accommodation to qualified applicants and employee with disabilities.


Office activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and interaction with computer equipment; occasional bending, reaching, lifting, pushing and pulling up to 10 pounds.


Ability to travel – drive locally and fly nationally, at least 25% of the time and work evenings and weekends as needed.


Special Instructions to Applicants:

Please apply online and attach resume and cover letter.


Employment is contingent upon a completed background and CORI check satisfactory to the university. Internal candidates are not subject to background check.  


EEO Statement:
Salem State University is an equal opportunity/affirmative action employer. Persons of color, women and persons with disabilities are strongly urged to apply.


Please Note: If there is no application deadline associated with a position, it may come down at any time. Once a posting is removed, additional applications will not be accepted.


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